Purchase Orders: Streamline Your Procurement
Keeping track of what has been ordered, what is waiting for approval, and what has arrived has always been painful when spread across emails and spreadsheets. Today we are fixing that with a dedicated Purchase Order system built right into Monospace.
A kanban board for procurement
The purchase order view is a kanban board with five status columns:
- Pending — submitted and waiting for review
- Approved — sign-off given, ready to order
- Ordered — the order has been placed with the vendor
- Received — goods have arrived
- Returned — items sent back
Drag cards between columns as orders progress. Everyone on the project can see the current status at a glance.
Submitting an order
The Submit Order form captures everything you need:
- Product name and SKU
- Quantity and price with a VAT toggle (inclusive or exclusive)
- Vendor with quick-select for frequent suppliers
- Department assignment
- Product link — paste a URL directly to the item page
- Notes for any extra context
Once submitted, the card lands in Pending and the requester gets a notification when its status changes.
Jump to any status
Need to mark something as received without dragging through every column? Use the status dropdown on the card to jump directly to the right column.
Export your data
Export any view to CSV or Excel with one click. Useful for finance team reports or supplier reconciliation.
Availability
Purchase Orders are available on Individual Max and Org Business+ plans.
If your team is currently tracking orders in a shared spreadsheet, give the new system a try. We think you will find it significantly easier to manage.